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September 16, 2011 September Minutes
TOWN OF LINCOLN
Board Meeting Minutes
September 13, 2011 7:01P.M.
Board Members Present: Dick Thomer, Tom Finta, Dave Rogers, Carol Szymanski, Josh Mauritz and Kathy Lindgren
Letter of Judy Johnson’s resignation was read by Town Chairman, Dick Thomer.
APPROVE MINUTES OF August 9, 2011 MEETING: The minutes of the August 9, 2011 meeting were sent via e-mail to the board members on August 21, 2011. Motion to accept the minutes as submitted made by Dave Rogers, second by Tom Finta. All ayes. Motion carried.
TREASURER’S REPORT: The financial report prepared and read by Carol Szymanski included: Town of Lincoln July ending balance of $19,329.15; August disbursements of $35,069.48; August income of $94,328.13 which was the total from: hall rentals of $75.00, bartender license of $30.00; brush cutting for $210.00; ditch cutting for $20.00; liquor license plus NSF fee from Venom-Barr H for $282.50; zoning permits for $180.00; August settlement of $93,529.12; and August interest of $1.51 leaving an August balance of $78,587.80.
Town of Lincoln Fire Department July ending balance of $2,596.08. August disbursements of $311.00 for stamps and raffle license for the Fire Department Breakfast fundraiser in October; August income of $87.34 which was a donation of $87.12 and interest of $.22 leaving an August balance of $2,372.42.
Invested money remains the same for the three CD’s: M&I Bank-road work fund- of $27,111.39, maturity date of 9/16/2011, Time Federal Savings Bank-Road Machinery Fund- $10, 054.60 which included $51.31 interest, maturity date of 2/13/2012 & Time Federal Savings Bank – Fire Department CD - $27,548.17. Passbook savings account – Road Fund account has a balance of $76,119.15. The working account has a balance of $172,047.78. The M&I tax account remains the same at $10.61. Liability for occupancy surcharges remain the same as does the balance on the fire truck note of $31,910.48. Road machinery fund at Time Federal matured on 8-13-2011. The M&I Bank-road work fund CD matures on 9/16/2011. Discussion on what to do with the M&I road work fund of $27,111.39 that matures on 9/16/2011. Motion to close the M&I Road Work Fund CD and transfer that money plus interest into a passbook savings account at Time Federal, until the road work for this year has been completed was made by Tom Finta, second by Josh Mauritz. All ayes. Motion carried. Motion to accept the financial report made by Josh Mauritz, second by Dave Rogers. All ayes. Motion carried.
ACCOUNTS PAYABLE: Kathy Lindgren prepared and read the accounts payable report and payroll report. Review of I.Brandl invoice and payment was made by a member of the board. Discussion of holding Fahrner payment until all sweeping of roads has been done Motion to accept the payroll report and accounts payable report with restriction of the Fahrner payment made by Dave Rogers, second by Josh Mauritz. All ayes. Motion carried.
REPORTS OF STANDING COMMITTEES:
Building Permits: A total of six building permits were issued for the month of August and one permit was issued in July. The first group of building permits was delivered prior to the August 9, 2011 meeting and compensation of $144.00 was made to Jim Kniech. Those permits were: $25.00 for 9732-Zygarlicke garage, $25.00 for 12005-Lindgren deck, and $25.00 for 11095-Doering garage. Building permit 10945 for $105.00 was issued in July to Thornton for a shed addition. The second group of August building permits included: $25.00 for 9854-Schmitt shed addition, $25.00 for 10080-O’Brien garage, and $420.00 for 10695-Lucas new home.
CONTINUING BUSINESS:
Veitschegger Property: Attorney Dennis Juncer, spoke regarding the Veitschegger property agreement. Addition of the paragraph that there will be no hunting or fishing on the property, was requested by Frank Veitschegger. The Green Cemetery Society has been contacted regarding the request for a green burial; a 5-acre plot has been designated for this. Frank Veitschegger spoke regarding his request to prohibit hunting on the property. The ban on fishing was reconsidered by Frank. The agreement is as previously written with the noted change prohibiting hunting. A portion of the Hwy H access would be set aside for a green burial, which would be owned by the Green Cemetery Society. Discussion regarding property legal description and ownership of easement and northern driveway. Description of parking and picnic area to be corrected to reflect the area of the existing mobile home with the well. Discussion regarding property clean up, removal of mobile homes located on the property and park development with regard to property ownership transfer to the township. Attorney, Dennis Juncer, will draft another deed agreement for the board to review and approve or deny at the October 11, 2011 meeting.
Fire Department: The Fire Department meeting was held on September 10, 2011 at 9:00 a.m. The meeting started with a 3-hour hose testing. Get Fired Up will be on October 9, 2011 in Marshfield. Pittsville has farm rescue training on October 15, 2011 at a cost of $55.00 per person. The race track has two more races scheduled. Calls for the month of August included one structure fire, one moped accident, one car roll over and three additional first responder calls. All township first responders are taking the First Responder Refresher class during the month of September. Andy Gingerich will post all roads that will be closed due to culvert or road work by the door. Janet Bell will inform personnel when to bring pagers to the fire station for reprogramming. Tickets for the fire station breakfast fundraiser are ready for sale. Financial report is as listed in Treasurer’s report.
Waste Committee: Meeting was held on August 17, 2011. Tire drop off was $3,124. The estimated budget for 2012 budget will be $195/month for a surcharge on recycling, which is a $15.00 increase from 2011. A meeting will be held on Thursday, September 14th to finalize the waste budget.
Special Orders: None
Public Input: Complaint regarding noise level and time limit of outdoor activities in the neighborhood located around Abares Outer Limits. Need to check on the noise variance and restrictions noted on the building/zoning permit for the property. Road parking issues and safety were discussed and will be looked into by board members. Pre-buying of fuel was mentioned and the township purchase of extra granite/gravel for public purchase was discussed.
Road work 2011: Excavator is scheduled to arrive next week. Sternweis will remove headrows off Pine Lane between the middle to end of September. Overtime to be allowed for the two weeks that the excavator is rented. If all roadwork is complete before the rental time expires, landowners will be allowed to request use of the excavator and then be invoiced for machinery at a rate of $50.00/hour plus employee rate to help recoup cost of the rented machinery. Ditch work needs to be done after excavator is returned. The difference between chip sealed road versus chip seal plus fog seal, as on Eagle Road, was noted. Cost of this is $3,500 more per mile; Fahrner repaired this section of Eagle Rd with the fog seal addition as the heavy rains damaged the recent chip seal work that had recently been done. Fahrner noted that county work requires chip seal plus fog seal on county roads. Fahrner warranty work and contracted work has been completed, with the exception of sweeping. Some damage to County V and Lincoln-Spencer Rd; signs were removed so new ones will need to be purchased. Jobs to be done while excavator is rented include: Falcon Rd ditching, Pine Lane ditching, Ranch Rd ditching, Airport Road culvert, two Ives culvert projects, west side of Yellow River bridge and Robin Road culvert just north of Hwy 10. Order of jobs: work will start at Ives; culvert work will be done first so the compactor can be returned. Work on Pine Lane will be next followed by the Yellow River bridge work. Smaller projects such as Falcon Rd ditch and Ranch Rd ditch will be done last.
Accounting Software: Data entry is in progress.
Trailer: The $2,000 trailer was only an 8-ton trailer, which is not large enough; the 10-ton trailer for $4,200 needed a lot of maintenance. United Rental had a trailer shipped up from Texas for us to rent at a cost of $350/week for hauling the excavator that we are renting from them to various job locations. No rush on purchasing a trailer but discussion on need to purchase a trailer for moving township equipment and hauling culverts, which is currently being done using Andy Gingerich’s personal trailer, which hasn’t been compensated for. Hitch is needed for plow truck, which is scheduled for tomorrow at Monroe Truck. Cost of the hitch includes hook-up of lights and brakes for $1,133. Motion by Dave Rogers to approve the $1,133 for installation of trailer hitch on the plow truck, second by Tom Finta. All Ayes. Motion carried.
Monthly Employee’s Pay: Motion to pay employees on the second Wednesday of the month to be rescinded made by Dick Thomer, second by Dave Rogers. All Ayes. Motion carried.
Employee Grievance Procedure: Suggestion to put the Employee Grievance Procedure ordinance on hold until after the September 28th meeting so more information can be sought regarding this. A special township meeting may need to be held if adoption of an Employee Grievance Procedure ordinance is required to be filed before the October 11, 2011 meeting.
Meeting Posting Locations: Weber’s Farm Store has okayed posting of the monthly meeting notices on the inside bulletin board. Corpus Christie has not had a pastoral council meeting this summer, so approval of this location could not be done.
NEW BUSINESS:
Grader Tire Replacement: All four rear tires need to be replaced at the same time because they work in unison; rear tires could be rotated to the front. Cost is approximately $1,000-$1,200/tire; Tom Finta will get some prices on this for the October 11, 2011 meeting. Good Year tires are on the grader now and seem to out wear Michelin tires and the company stands behind the Good Year tires. Continental also appears to be a good brand of tire.
LP & Diesel Fuel Quotes: LP Quotes: Dave Rogers got a quote from Auburndale Oil (Frontier), LP is $1.81/gallon; Superior has a price of $1.764; Central Wisconsin Cooperative sent a quote for $1.72. Motion made by Josh Mauritz to contract with Central Wisconsin Cooperative for LP at $1.72/gallon, second by Dave Rogers. All Ayes. Motion Carried.
Diesel Fuel Quotes: Auburndale Oil submitted a quote for #2 diesel of $3.551 and premium diesel at $3.591; Weiler quoted $3.39/gallon, premium diesel was not listed on their quote. Dave Rogers researched fuel and found that premium fuel improves performance and fuel economy and is worth the extra .03 or .04/gallon. Discussion on use of blended fuel in winter, using off-road diesel with dye additive and the cost difference. Dick Thomer will get clarification on the quotes. Dave Rogers made a motion to get fuel from Weilers at $3.39/gallon, if premium is less than $3.49/gallon, second by Josh Mauritz. All ayes. Motion carried.
Filing cabinet keys: Clerk’s keys for back room filing cabinets were left at the town hall for use by other board members.
2012 Budget Meeting: 2012 Budget meeting set for Tuesday, October 25, 2011 at 6:00 p.m.
Wisconsin Town’s Association: Town of Lincoln is hosting the Wood County Town’s Association meeting at the Municipal building on September 16, 2011; guest speaker is Tom Harnish and the topic is Protecting Town and Village Roads and Bridges. Board members were asked to bring bars for the meeting. Board members approved $300.00 for food expense for the September 16, 2011 Wisconsin Town’s Association meeting.
Fall Budget and Finance Workshop Meeting: Scheduled for September 28, 2011 in Stevens Point; three board members and Treasurer will attend. Clerk will write check and submit registrations.
ANNOUNCEMENTS: Jim Kniech, Zoning Administrator’s twins were awarded 2 of the 4 scholarships from the Wisconsin Town’s Association. Nomination of Board Supervisor will be done at the October meeting.
Motion to adjourn made by Dave Rogers at 9:15, second by Josh Mauritz. All ayes. Motion carried.
Posted on September 17th, 2011 by
Kathleen M Lindgren
Town Clerk
Archive:
April 10, 2012 April Meeting-unapproved
April 10, 2012 Annual Meeting-unapproved
March 13, 2012 March Meeting
February 22, 2012 Special Meeting-Tanker Truck
February 14, 2012 February Meeting Minutes
January 10, 2012 Caucus
January 10, 2012 January Meeting Minutes
December 13, 2011 December Meeting Minutes
November 14, 2011 Special Board Meeting-Adopt Budget
November 8, 2011 Public Hearing-Budget